THE NUMBERS, EXPLAINED
How to use this calculator.
Imprest reconciliation. Advances remain outstanding assets and are not replenished as expenses until substantiated; shortages are not automatically reimbursed.
Start with your inputs
Enter authorized petty-cash float (currency), physical cash counted (currency), supported expense vouchers (currency), approved outstanding staff advances (currency). Keep amounts in the units shown on each field. The example is a starting point, not a recommended value.
| Input | Example value |
|---|---|
| Authorized petty-cash float (currency) | 500 |
| Physical cash counted (currency) | 120 |
| Supported expense vouchers (currency) | 350 |
| Approved outstanding staff advances (currency) | 20 |
A worked example
With the example inputs above, total accounted float (currency) is 490. Change the inputs to explore your own scenario.
| Result | Example answer |
|---|---|
| Total accounted float (currency) | 490 |
| Shortage or unexplained surplus (currency) | 10 |
| Replenishment for vouched expenses (currency) | 350 |
| Cash expected after voucher replenishment (currency) | 470 |
How this is calculated
Total accounted float (currency)
Add physical cash, supported vouchers and approved outstanding advances.
Shortage or unexplained surplus (currency)
Positive result is a shortage; negative result is a surplus.
Replenishment for vouched expenses (currency)
Replace only expenses backed by approved vouchers.
Cash expected after voucher replenishment (currency)
Add the authorized voucher replenishment to counted cash.
Symbols and units
- a
- Authorized petty-cash float (currency)
- b
- Physical cash counted (currency)
- c
- Supported expense vouchers (currency)
- d
- Approved outstanding staff advances (currency)
Use the units shown. A list keeps the order in which you enter its values. The symbol ^ means “raised to the power of”.
Assumptions and limits
Imprest reconciliation. Advances remain outstanding assets and are not replenished as expenses until substantiated; shortages are not automatically reimbursed.
Calculations use the values you enter. Blank or invalid inputs show an error instead of silently substituting zero. Results are displayed to useful precision; calculations retain the underlying numeric precision.
Questions about this tool
What does the result tell me?
Total accounted float (currency); Shortage or unexplained surplus (currency); Replenishment for vouched expenses (currency); Cash expected after voucher replenishment (currency). The result applies to the method and inputs described above. Check the units and assumptions before using it in a decision.
Why might another calculator differ?
Differences in units, rounding, timing or model definitions can produce different answers. Compare the input definitions and the method, rather than only the final number. For this tool: Imprest reconciliation. Advances remain outstanding assets and are not replenished as expenses until substantiated; shortages are not automatically reimbursed.
Are my inputs stored or sent to AI?
Calculations on this page happen in your browser. The separate AI question finder sends its submitted conversation to OpenAI; these calculator fields are not sent. Favourites and recent tool names are stored locally. A shared link contains the inputs you choose to include.
Further reading
OpenStax: Purpose and Use of a Petty Cash Fund ↗
Background reading; this does not imply endorsement or independent review of SumFizz.
Review status
Software example and browser checks are recorded in our quality report. No external expert review is claimed. Created with coding assistance; calculations run as ordinary browser code.
Read the quality report →