Event cancellation break-even calculator

Calculate run net cash result by scenario and cancel net cash result by scenario with your own figures.

Your numbers

Use the units shown. Results update as you change valid inputs.

Choose the currency for these amounts. Changing it keeps your numbers and does not convert exchange rates.

Use run net cash result by scenario and cancel net cash result by scenario to compare changes to your inputs. The method and limits below explain the scope.

Examples

Examples

Try the starting example

Already committed costs ($)
500
Further fixed cost if event runs ($)
200
Ticket income per attendee ($)
20
Variable running cost per attendee ($)
5
Refund or compensation per attendee if cancelled ($)
20
Additional cancellation charges ($)
100
Attendance scenarios
50,100
Run net cash result by scenario ($)
50, 800
Cancel net cash result by scenario ($)
-600, -600
Run minus cancel by scenario ($)
650, 1400
Preferred cash result by scenario
Run, Run
Continuous attendance at equal cash result
6.666667

Try another scenario

Already committed costs ($)
100
Further fixed cost if event runs ($)
50
Ticket income per attendee ($)
10
Variable running cost per attendee ($)
2
Refund or compensation per attendee if cancelled ($)
0
Additional cancellation charges ($)
10
Attendance scenarios
5,10
Run net cash result by scenario ($)
-110, -70
Cancel net cash result by scenario ($)
-60, -10
Run minus cancel by scenario ($)
-50, -60
Preferred cash result by scenario
Cancel, Cancel
Continuous attendance at equal cash result
No non-negative crossing
Calculation method

Calculation method

Run net cash result by scenario ($)

Attendance × (ticket income − variable cost) − committed costs − further fixed costs.

Cancel net cash result by scenario ($)

Attendance × (ticket income − cancellation refund) − committed costs − cancellation charges.

Run minus cancel by scenario ($)

Run result − cancellation result.

Preferred cash result by scenario

Choose the greater cash result, or Tie for equality.

Continuous attendance at equal cash result

(Further fixed costs − cancellation charges)/(refund per attendee − variable cost), when that crossing is non-negative; otherwise report no non-negative crossing.

Symbols and units
a
Already committed costs ($)
b
Further fixed cost if event runs ($)
c
Ticket income per attendee ($)
d
Variable running cost per attendee ($)
e
Refund or compensation per attendee if cancelled ($)
f
Additional cancellation charges ($)
g
Attendance scenarios

Use the units shown. A list keeps the order in which you enter its values. The symbol ^ means “raised to the power of”.

Assumptions & limits

Assumptions & limits

  • A user-entered cash scenario, not legal cancellation advice or a forecast of attendance. The same ticket income is assumed received in each compared scenario. Refunds, sunk costs and additional cancellation costs are shown explicitly; reputational effects and tax are excluded.
Are these inputs private?

These calculations run in your browser. A shared link contains the values you choose to share. Only questions submitted to the separate AI finder are sent to OpenAI.

Further reading

OpenStax: arithmetic and geometry ↗

Background reading; this does not imply endorsement or independent review of SumFizz.

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