Meeting coordination cost calculator

Calculate current meeting labour cost and alternative-duration labour cost with your own figures.

Your numbers

Use the units shown. Results update as you change valid inputs.

Choose the currency for these amounts. Changing it keeps your numbers and does not convert exchange rates.

Use current meeting labour cost and alternative-duration labour cost to compare changes to your inputs. The method and limits below explain the scope.

Examples

Examples

Try the starting example

Attendee groups: role, people, supplied loaded hourly cost $
Engineer,3,50 Manager,1,80
Current meeting minutes
60
Meetings per comparison period
4
Alternative meeting minutes
30
Current meeting labour cost ($)
$920.00
Alternative-duration labour cost ($)
$460.00
Labour-cost reduction ($)
$460.00
Current paid person-hours
16

Try another scenario

Attendee groups: role, people, supplied loaded hourly cost $
Engineer,3,50 Manager,1,80
Current meeting minutes
90
Meetings per comparison period
4
Alternative meeting minutes
60
Current meeting labour cost ($)
$1,380.00
Alternative-duration labour cost ($)
$920.00
Labour-cost reduction ($)
$460.00
Current paid person-hours
24
Calculation method

Calculation method

Current meeting labour cost ($)

Sum(people×hourly cost)×current minutes/60×meeting count.

Alternative-duration labour cost ($)

Same attendee/rate model at the alternative duration.

Labour-cost reduction ($)

Current cost−alternative cost; negative means an increase.

Current paid person-hours

Total people×current minutes/60×meeting count.

Symbols and units
a
Attendee groups: role, people, supplied loaded hourly cost $
b
Current meeting minutes
c
Meetings per comparison period
d
Alternative meeting minutes

Use the units shown. A list keeps the order in which you enter its values. The symbol ^ means “raised to the power of”.

Assumptions & limits

Assumptions & limits

  • An entered labour-cost scenario, excluding room fees, preparation, travel and any change in meeting effectiveness. Hourly rates are supplied examples, not live wage estimates.
Are these inputs private?

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Further reading

OpenStax: arithmetic and geometry ↗

Background reading; this does not imply endorsement or independent review of SumFizz.

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