Recruiting time-to-fill decomposition calculator

Calculate mean phase hours: Approval, Sourcing, Offer, Decision and elapsed time-to-fill by requisition with your own figures.

Your numbers

Use the units shown. Results update as you change valid inputs.

Use mean phase hours: Approval, Sourcing, Offer, Decision and elapsed time-to-fill by requisition to compare changes to your inputs. The method and limits below explain the scope.

Examples

Examples

Try the starting example

Requisitions: ID, opened, approved, sourcing finished, offer issued, accepted; fixed-offset YYYY-MM-DDTHH:MM
R1,2026-10-01T09:00,2026-10-01T13:00,2026-10-02T13:00,2026-10-05T13:00,2026-10-06T09:00 R2,2026-10-01T09:00,2026-10-01T11:00,2026-10-01T15:00,2026-10-02T11:00,2026-10-02T13:00
Elapsed basis: business or calendar
business
Business windows: weekday Monday 1 to Sunday 7, starts HH:MM, ends HH:MM
1,09:00,17:00 2,09:00,17:00 3,09:00,17:00 4,09:00,17:00 5,09:00,17:00
Excluded business dates, comma-separated, or none
none
Mean phase hours: Approval, Sourcing, Offer, Decision
Approval: 3; Sourcing: 6; Offer: 6; Decision: 3
Elapsed time-to-fill by requisition (hours)
R1: 24; R2: 12
Mean observed time-to-fill (hours)
18
Phase(s) with largest mean elapsed time
Sourcing, Offer
Sum of completed requisition elapsed hours
36

Try another scenario

Requisitions: ID, opened, approved, sourcing finished, offer issued, accepted; fixed-offset YYYY-MM-DDTHH:MM
R1,2026-10-01T09:00,2026-10-01T13:00,2026-10-02T13:00,2026-10-05T13:00,2026-10-06T09:00 R2,2026-10-01T09:00,2026-10-01T11:00,2026-10-01T15:00,2026-10-02T11:00,2026-10-02T13:00
Elapsed basis: business or calendar
calendar
Business windows: weekday Monday 1 to Sunday 7, starts HH:MM, ends HH:MM
1,09:00,17:00 2,09:00,17:00 3,09:00,17:00 4,09:00,17:00 5,09:00,17:00
Excluded business dates, comma-separated, or none
none
Mean phase hours: Approval, Sourcing, Offer, Decision
Approval: 3; Sourcing: 14; Offer: 46; Decision: 11
Elapsed time-to-fill by requisition (hours)
R1: 120; R2: 28
Mean observed time-to-fill (hours)
74
Phase(s) with largest mean elapsed time
Offer
Sum of completed requisition elapsed hours
148
Calculation method

Calculation method

Mean phase hours: Approval, Sourcing, Offer, Decision

Measure adjacent supplied phase timestamps under the chosen elapsed clock, then average each phase across completed requisitions.

Elapsed time-to-fill by requisition (hours)

Sum sequential phase durations for each requisition.

Mean observed time-to-fill (hours)

Average completed requisition elapsed times.

Phase(s) with largest mean elapsed time

Compare mean phase times, retaining ties.

Sum of completed requisition elapsed hours

Sum observed time-to-fill across requisitions, not calendar resource hours.

Symbols and units
a
Requisitions: ID, opened, approved, sourcing finished, offer issued, accepted; fixed-offset YYYY-MM-DDTHH:MM
b
Elapsed basis: business or calendar
c
Business windows: weekday Monday 1 to Sunday 7, starts HH:MM, ends HH:MM
d
Excluded business dates, comma-separated, or none

Use the units shown. A list keeps the order in which you enter its values. The symbol ^ means “raised to the power of”.

Assumptions & limits

Assumptions & limits

  • A completed-requisition elapsed-time decomposition on supplied sequential timestamps. It excludes ongoing requisitions and does not measure recruiter effort. Business time uses fixed-offset windows, supplied holidays and no DST conversion.
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Further reading

ILO: supplied workforce records and full-time-equivalent measurement background ↗

Background reading; this does not imply endorsement or independent review of SumFizz.

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